Start with the system, the governing question, and the materials.

Criteria, standards, or thresholds are unclear Required evidence or documentation is unclear Standards appear inconsistently applied Decision authority or ownership is unclear Policy and actual practice do not align Documentation does not show how decisions were made Rubric, scoring guide, or review materials appear misaligned Exceptions are unclear or inconsistently handled Review, appeal, or reconsideration process is unclear Timelines, notice, or communication requirements are unclear Outcomes vary across units, roles, programs, or groups Process depends too heavily on discretion Conflict of interest, role confusion, or governance concern Other / something not listed

Policy, rule, or formal standard Rubric, scoring guide, or criteria document Handbook, manual, or written guidance Procedure, workflow, or SOP Application, intake, review, or evaluation form Score sheet, rating sheet, or decision matrix Committee charter, agenda, minutes, or notes Decision letter, notice, or outcome communication Emails or written communications explaining the process Training, guidance, or implementation materials Summary data, reports, or pattern examples Redacted examples of completed review materials No formal materials available Unsure